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Parliamentary Questions

Question On Notice No. 1617 asked in the Legislative Council on 11 September 2018 by Hon Tjorn Sibma

Question Directed to the: Minister for Environment representing the Treasurer; Minister for Finance; Energy; Aboriginal Affairs
Minister responding: Hon B.S. Wyatt
Parliament: 40 Session: 1
Tabled Paper No: 2065- View tabled paper
Question

Can the Department of Finance provide a copy (or copies) of the most recent round of goods and services procurement audits as submitted to the State Supply Commission, including relevant findings and recommendations?

Answered on 16 October 2018

The audits were applicable to all public authorities with partial exemptions as issued by the State Supply Commission in accordance with the State Supply Commission Act 1991.

In 2016-17, 99 Agencies were to complete audits; of which 94 audits were received by the Department [See tabled paper no.].

Findings Summary

  • Three (3) agencies advised purchasing is undertaken by the supporting agency (Law Reform Commission, Swan River Trust and Western Australian Planning Commission);
  • two (2) agencies did not submit an audit (Western Australian Electoral Commission and Western Australian Meat Industry Authority);
  • audits from 22 agencies indicated zero (0) non-compliances;
  • zero (0) audits identified systemic or high risk departures for any agencies; and
  • audits from 72 agencies indicated some minor non-compliances or resulted in minor findings:
  • outdated procurement policy manuals and exemption/approval registers;
  • insufficient information in letters to unsuccessful tenderers;
  • inadequate records for some contract award decisions and variations on Tenders WA;
  • the sample of procurement activities was insufficient; and
  • the audit findings section of the template was incomplete.

NOTE: the 2016-17 audit period commenced pre-2017 Machinery of Government changes.