Question On Notice No. 1361 asked in the Legislative Council on 12 June 2018 by Hon Alison Xamon
Question Directed to the: Leader of the House representing the Minister for Local Government
Parliament: 40 Session: 1
Question
I
refer to records management and archiving, and I ask:
(a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by:
(i) the
State Records Office; and
(ii) private consultants and/or consultancy
businesses; and
(c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Answered on 21 August 2018
Former Department of Local Government and Communities
(a-b) From 26/11/2016 to 30/06/2017, the cost for collection, storage, retrieval and destructions has been $4,733.71 for Local Government [(including the Office of Multicultural Interests (OMI)].
Previous financial year’s costs are held within systems only accessible to Communities. As such, Communities costs will include Local Government and OMI’s costs for previous financial years.
Please refer to Legislative Council question on notice 1342
Department of Local Government, Sport and Cultural Industries
(c) Please refer to Legislative Council question on notice 1359
Metropolitan Cemeteries Board
(a)(i-iv)
|
2016-17
|
2015-16
|
2014-15
|
2013-14
|
2012-13
|
|
Nil
|
Nil
|
Nil
|
Nil
|
Nil
|
|
(b)
|
(i)
|
(ii)
|
|
2012-13
|
Nil
|
$6 600
|
|
2013-14
|
Nil
|
$18 700
|
|
2014-15
|
Nil
|
Nil
|
|
2015-16
|
Nil
|
$11 429
|
|
2016-17
|
Nil
|
Nil
|
(c)(i) Access is restricted to authorised MCB staff only. Access is through the web portal via individual secure log on.
(ii) Members of other Government agencies cannot directly search or access MCB records held by the third party private company without approval.
(iii) Members of academia have no direct access to search, but can request access to records through the FOI process.
(iv) Members of the public have no direct access to search, but can request access to records through the FOI process.