Question On Notice No. 1345 asked in the Legislative Council on 12 June 2018 by Hon Alison Xamon
Question Directed to the: Minister for Environment representing the Minister for Lands
Parliament: 40 Session: 1
Question
I
refer to records management and archiving, and I ask:
(a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by:
(i) the
State Records Office; and
(ii) private consultants and/or consultancy
businesses; and
(c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Answered on 22 August 2018
Landcorp
(a)
(i)-(iv)
2012-13: $52,822
2013-14: $51,530
2014-15: $65,308
2015-16: $63,804
2016-17: $21,132
(b)
(i)-(ii)
2012-13 to 2016-17: Nil
(c)
(i) Records stored offsite can only be accessed by authorised officers. Unauthorised officers must submit a request to the Records Team to retrieve the required records.
(ii)-(iv) Whenever possible, Information is provided outside of Freedom of Information process promptly at the least possible cost, if information is not routinely available a Freedom of Information application is required.
Landgate
(a)
(i)-(iv)
2012-13: $95,084
2013-14: $105,248
2014-15: $109,258
2015-16: $112,640
2016-17: $112,820
(b)
(i)-(ii)
2012-13 to 2016-17: Nil
(c)
(i)-(iv) Requests for records held off site are captured by the Landgate Records Team. A staff member travels to the Midvale storage facility, retrieves the records and returns with them to Landgate Midland. The information is then either copied or scanned as per the requestor’s instructions.
Former Department of Lands
(a)
(i)-(iv)
2013-14: $30,600
2014-15: $36,975
2015-16: $45,016
2016-17: $51,129
(b)
(i)-(ii) 2013-14 to 2016-17: Nil
(c) Please refer to Legislative Council Question on Notice 1346.