Question On Notice No. 1337 asked in the Legislative Council on 12 June 2018 by Hon Alison Xamon
Question Directed to the: Minister for Regional Development representing the Minister for Science
Parliament: 40 Session: 1
Question
I
refer to records management and archiving, and I ask:
(a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by:
(i) the
State Records Office; and
(ii) private consultants and/or consultancy
businesses; and
(c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Answered on 21 August 2018
ChemCentre
(a)(i)-(iv)
Most of ChemCentre’s archived records are stored off-site in accordance with the terms of the Government Common Use Arrangements. Over the past five years, suppliers have provided monthly consolidated invoices including the cost of collection, storage, retrieval and destruction and therefore it is difficult to provide separate costings for these items. A total cost for these items is provided:
2012-13 $10 874.40 (including GST)
2013-14 $11 846.97 (including GST)
2014-15 $9 424.28 (including GST)
2015-16 $19 896.48 (including GST)
2016-17 $20 068.41 (including GST)
(b)(i)-(ii)
No records management consultancy costs have been incurred by ChemCentre over the past five years.
(c)
(i)
Records are searched through the Records management system and accessed through an on line portal between ChemCentre and the offsite storage agent, approved under the CUA
(ii)
No direct access is given. All requests must be received, approved and documents accessed by ChemCentre.
(iii)
As above
(iv)
As above
Department of Jobs, Tourism, Science and Innovation
Please see Legislative Council Question on Notice 1369