Question On Notice No. 1363 asked in the Legislative Council on 12 June 2018 by Hon Alison Xamon
Question Directed to the: Minister for Environment representing the Minister for Emergency Services
Parliament: 40 Session: 1
Question
I
refer to records management and archiving, and I ask:
(a) for
each of the last five financial years finishing 2016-17, for each Government
agency within the Minister’s portfolio, could the Minister please provide the
cost of records archiving services including:
(i) collection;
(ii) storage;
(iii) retrieval; and
(iv) destruction;
(b) for each of the last five financial years,
finishing 2016-17, for each Government agency within the Minister’s portfolio,
could the Minister please provide the cost of records management consultancy
services provided by:
(i) the
State Records Office; and
(ii) private consultants and/or consultancy
businesses; and
(c) for
each Government agency reporting to the Minister, could the Minister please
explain the process by which records held offsite by third-party private
companies can be searched and accessed by:
(i) members of the agency;
(ii) members of other Government agencies;
(iii) members of academia; and
(iv) members of the public?
Answered on 16 August 2018
The Department of Fire and Emergency Services (DFES) advises:
a)
(i) DFES does not record the cost in relation to the collection of records.
(ii)
FY 2012/13
|
$24,246.45
|
ex GST
|
FY 2013/14
|
$33,687.66
|
ex GST
|
FY 2014/15
|
$28,040.15
|
ex GST
|
FY 2015/16
|
$48,612.42
|
ex GST
|
FY2016/17
|
$23,899.55
|
ex GST
|
(iii) DFES does not separately record the cost of retrieving records.
(iv) DFES has not destroyed any records during the last five financial years finishing 2016-2017
(b)
(i) NIL
(ii)
FY 2012/13
|
$31,860.00
|
inc GST
|
FY 2013/14
|
$4,040.98
|
inc GST
|
FY 2014/15
|
$22,850.00
|
inc GST
|
FY 2015/16
|
$2,983.20
|
inc GST
|
FY2016/17
|
$6,600.00
|
inc GST
|
(c)
(i) Staff send a request to Information Resources.
(ii) Other government agencies are required to send requests to Manager Information Resources.
(iii) Members of academia are required to access information using the Freedom of Information process.
(iv) Members of the public are required to access information using the Freedom of Information process.